## Payables Approval & Tracking

Automate the Vendor Invoice Review Process

## Control costs and improve the accuracy of your accounts payable by speeding review, approval, and management processes.

Working with vendors on a project can be challenging, especially when it comes to reviewing, approving, and tracking invoices and other payables. EleVia’s Payables Approval & Tracking software makes the process simple.

Click for sound 1:51

## Benefits

### Project Manager/Project Team
- Notifications alert vendor invoices ready for review with a single, consolidated screen enable easy approval and PDF payables mark-up
- Improve cost tracking and eliminate overpayment or fraud

### Accounting/Finance Team
- Improve timeliness of payments with an efficient approval process
- Eliminate duplicate data entry and have a system-generated A/P voucher for all approved invoices
- Quickly search electronic vendor invoices and easily find information to answer client or auditor questions

> “With EleVia's product, we estimate it takes about 50 percent less time to process vendor invoices.”  
> — Tara Devlin, Senior Accounts Payable and Payroll Specialist, ESA

[View Case Study](/content/case-studies/environmental-science-associates/index.html)

## Capabilities

#### Accelerate approval and mark-up with real-time notifications sent to the vendor
- Add invoices from PDF received via email
- View client and vendor payment status
- Update fields in real-time and collect information from approver

#### Easily compare invoices against contracts to better control costs
- Configurable audit report
- View total amount pending for vendor and project
- View sub-consultant invoice and contracts during approval

#### Improve accuracy by easily generating A/P vouchers for approved invoices and eliminating duplicate entry
- Ingest data from Deltek from Planning//Project budgeting
- User-initiated routing and complex routing/approval matrices
- Import functionality from ASCII and txt files

## Related Resources

**Case Study**  
**Pape-Dawson : Saves Time and Improves Cash Flow with a Modern Approach to Invoicing**  
[Link](/content/case-studies/pape-dawson-saves-time-and-improves-cash-flow-with-a-modern-approach-to-invoicing/index.html)

**Case Study**  
**Boulder Associates : The Power of Electronic Invoicing with EVPay**  
[Link](/content/case-studies/boulder-associates-the-power-of-electronic-invoicing-with-evpay/index.html)

**Blog**  
**The Million Dollar Question: How can ONE KPI significantly help you improve your cash flow?**  
[Link](/content/news-resources/blog/how-can-one-kpi-significantly-help-you-improve-your-cash-flow/index.html)