Payables Approval & Tracking

Automate the Vendor Invoice Review Process

Control costs and improve the accuracy of your accounts payable by speeding review, approval, and management processes.

Working with vendors on a project can be challenging, especially when it comes to reviewing, approving, and tracking invoices and other payables. EleVia’s Payables Approval & Tracking software makes the process simple.

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Benefits

Project Manager/Project Team

  • Notifications alert vendor invoices ready for review with a single, consolidated screen enable easy approval and PDF payables mark-up
  • Improve cost tracking and eliminate overpayment or fraud

Accounting/Finance Team

  • Improve timeliness of payments with an efficient approval process
  • Eliminate duplicate data entry and have a system-generated A/P voucher for all approved invoices
  • Quickly search electronic vendor invoices and easily find information to answer client or auditor questions

“With EleVia's product, we estimate it takes about 50 percent less time to process vendor invoices.”
— Tara Devlin, Senior Accounts Payable and Payroll Specialist, ESA

View Case Study

Capabilities

Accelerate approval and mark-up with real-time notifications sent to the vendor

  • Add invoices from PDF received via email
  • View client and vendor payment status
  • Update fields in real-time and collect information from approver

Easily compare invoices against contracts to better control costs

  • Configurable audit report
  • View total amount pending for vendor and project
  • View sub-consultant invoice and contracts during approval

Improve accuracy by easily generating A/P vouchers for approved invoices and eliminating duplicate entry

  • Ingest data from Deltek from Planning//Project budgeting
  • User-initiated routing and complex routing/approval matrices
  • Import functionality from ASCII and txt files

Related Resources

Case Study
Pape-Dawson : Saves Time and Improves Cash Flow with a Modern Approach to Invoicing
Link

Case Study
Boulder Associates : The Power of Electronic Invoicing with EVPay
Link

Blog
The Million Dollar Question: How can ONE KPI significantly help you improve your cash flow?
Link